Exhibitor manuaL
– Building green CPH 2025

Your stand includes the following as agreed in the agreement:

• Off-white stand walls in 2.5m high against neighboring stands.
• Stand walls are built in sections of 1m wide and 2.50m high and assembled with aluminum strips.
  • If you need exact dimensions of the modules, we recommend you contact Lokomotivværkstedet directly for any further questions about the walls. Especially if you are ordering graphics for walls or have a builder to set up your stand.
  • Open sides vary depending on where the stand is located. This will be communicated separately to the individual exhibitor. NOTE: Island stands have no walls.

• Light: there is general lighting from the ceiling (rigg in ceiling)

• Floor: There are areas where the floor has boards that can withstand a max load of 250kg. Per m2. Therefore, it is important that you inform us if you bring heavy items so that we do not place you directly on these plates in the floor.

• Pillars in the hall: On the right side the pillars measure 27cm x 27cm and on the left side the pillars measure 85cm x 100cm. The pillars are light green and there may be variations as the old pipes, nozzles and outlets from when the hall used to be a workshop have been preserved. See pictures below.
• Power supply/socket at 1.8 Kw – *If you need more than 1.8 Kw, we refer to the technical department, See contact info.
• WIFI
• Registration system via App to collect visitor contact data (info will follow a few weeks prior the event in October)

REMEMBER that there is a maximum building height of 3m. This also includes all stand material, beach flags etc.

Pillars measuring 27cm x 27cm	Pillars measuring 85cm x 100cm

The picture below is a visual from the right side of the hall – notice the narrow pillars of 27cm x 27cm.

The picture below is a visual from the left side of the hall – notice the larger pillars of 85cm x 100cm.

Here you will find a technical drawing from Lokomotivværkstedet.

The gates used during build-up and dismantling have different measures:

Gate 1
Width: 4,6 meter
Height: 3,8 meter

Gate 2
Width: 3,6 meter
Height: 4,1 meter

Gate 3
Width: 3,2 meter
Height: 3,4 meter

Gate 4
Width: 4,4 meter
Height: 4,7 meter

The maximum building height in this venue is 3 meters inside the stand. This also includes beach flags and other stand fixtures. If you have fixtures/materials that exceed 3m (and max. 3.50m), please contact Building Green who will investigate the possibilities for placement on the outer edges of the hall.

Due to the low structure of the stand, it is not allowed to hang banners over the stand.

It is not permitted to damage the floors, walls, roof structure and equipment with screws, drills, nails or in any other way inside the venue.

Construction and exhibition material must be kept within the stand area during the exhibition – this is for the sake of the exhibition as a whole, exhibition flow, cleaning, escape routes, etc.

No logos may be placed against neighboring stands that may cause confusion for visitors.
TESA Tape or power strips can be used for adhesion. At the end of the exhibition, the stand walls must appear as they did at the start. If you want to mount special items such as foil, TV, heavy equipment etc. on the stand walls, please contact Lokomotivværkstedet.

Contact Lokomotivværkstedet: Mathias Hemmer Christensen mhc@lvcph.dk 

For roofed or covered stands, this must be approved in advance. Coverings larger than 6m2 are not allowed in the venue.

It is a requirement for all canopies that at least one of the sides is open to the hall so that smoke cannot accumulate.

You must not have an open fire or create smoke. As these things will set off the fire alarm, which means that the venue must be emptied and the fire brigade called, it costs DKK 7,500.

ALL stands that have wood or other flammable material on the stand must have a fire extinguisher. Exhibitors can either bring this themselves or rent it from Lokomotivværkstedet.

The stands are vacuumed, and garbage is removed between set-up day and the first event day. But between the event days it is only common areas. However, it is possible to purchase cleaning at the stand.

It is the responsibility of the individual exhibitor to insure the items exhibited at the stand and to cover any damage caused by products, persons or exhibition items to third parties, e.g. the public, while they are at or near the exhibitor’s stand. See the Exhibitor Regulations.

Build-up hours:
Opening hours during build-up on October 28 are from 07:30 – 21:30.

If you need more time to set-up your stand, it is possible to book access to Lokomotivværkstedet on October 27 from 12:00-17:00. The price for this is DKK 3,000,- excl. VAT. It should be booked in advance via Building Green. It is not possible to show up on October 27 without having booked beforehand.

Dismantling hours:
All exhibitors should dismantle on October 30 from 17:00 – 22:00.

NOTE: Stand breakdown must not start before the fair is over on October 30 at 17:00. A penalty of DKK 5,000 incl. VAT will be charged if you begin breakdown before the exhibition is officially closed.

All exhibitors must have collected their stand inventory etc. when Lokomotivværkstedet closes its doors at 22:00. This means that any carriers that exhibitor’s book to pick up stand inventory must ALSO have picked up the goods by 22:00 on October 30.

Building Green does not have access to the venue on October 31^st, and it is not possible to leave your things behind.

If you have goods or exhibition material sent to you by courier, it can be received no earlier than the day before build-up. The company name and stand number must be stated on the shipping documents. The carrier must have a telephone number for you in advance so that you can be contacted when the carrier arrives and has placed your goods in the middle of your stand. It is important that you have been notified that the goods are unloaded correctly, so that we avoid pallets/materials in the aisles and in front of the gates – this must be done before the carrier leaves the area. Under no circumstances should your materials be unloaded at a random door/gate, they MUST be placed inside the stand. Otherwise, we risk losing your goods and we can easily block emergency exits.

Building Green and Lokomotivværkstedet disclaim all responsibility in connection with delivered goods, and furthermore has no possibility to pay the carrier for delivery on behalf of the exhibitor.

Goods delivered to the exhibitor in connection with the exhibition and signed for by Lokomotivværkstedet are at the exhibitor’s own risk.

ADDRESS FOR LOKOMOTIVVÆRKSTEDET
Lokomotivværkstedet OBV 037
Stand nr (Provide your STAND NUMBER)
Otto Busses Vej 5A
2450 København SV – Denmark

It is possible to purchase storage for empties through the venue’s exhibitor portal. You will receive a log-in for this during September 2025. Please note that you need to book storage in advance, and there is no storage space in the hall, so it cannot be guaranteed that you will be able to book storage on the day of the event. So please remember to book in advance!

Waste containers are located at the rear entrance (Gate 4) of venue. For lighter waste, plastic cups, napkins, etc. there are bins around the hall.

If you need a truck and/or lift to transport your exhibition material from the entrance of the venue to your stand and for storage of empties etc., these must be booked and agreed directly with the venue. Only the staff at Lokomotivværkstedet are allowed to drive in the hall with lifts/trucks/cars. As we have floor plates in several places with load limitations, exhibitors are not allowed to drive trucks etc. through the hall themselves. There will be a few ordinary pallet lifts for common use for everyone during build-up/dismantling, but it cannot be guaranteed that you will find an available pallet lift on arrival. So, keep an eye out in the hall.

There are restrictions as to what you can and cannot serve/hand out inside your stand during the event. Exhibitors are allowed to have small tastings, but not e.g. a large cup of coffee, a plate of food etc. We need to respect the café provided by Building Green.

Opening hours for visitors:

29 October 09.00 – 17.00
30 October 09.00 – 17.00

As an exhibitor, you can enter the hall from 7.30 am both days and should be present at your stand in this period of time.

It is free to use the wardrobe during Building Green. We will have people watching the room at the opening hours of the event.

There are 200 parking spaces in the area with the option to purchase parking tickets using the Easypark app. You need to buy a parking ticket and pay to park here. Please note that the spaces are operated and owned by DSB Ejendomme/Parkzone.

Remember to also pay parking fees on arrival and departure days. Pay special attention when unloading, as the parking attendants keep an eye on the space.

PARKING AND TRANSPORT
As beautiful as the surroundings are at Lokomotivværkstedet, the number of parking spaces is unfortunately limited. Therefore, parking at Lokomotivværkstedet (paid) is only permitted for exhibitors during setup all day Tuesday and after 5:00 PM on Thursday.

Please remember to pay the parking fee on setup and breakdown days. Be especially mindful during unloading, as parking attendants are monitoring the area closely.

Wednesday and Thursday:
Parking and shuttle: The nearest parking is at Fisketorvet (paid), from where you can either walk to Lokomotivværkstedet or take the Building Green shuttle bus. The shuttle runs from 7:30 AM to 5:30 PM, five times per hour, and stops at the ramp in front of IKEA and at the beginning of Otto Busses Vej – look for the flags.

Metro: The nearest metro station is Havneholmen Station, approximately 800 meters from Lokomotivværkstedet.

S-train: The nearest S-train station is Dybbølsbro Station, located about 1.4 km from Lokomotivværkstedet.

Bus: The nearest bus stops are “Otto Busses Vej (Vasbygade)” or “Bavnehøjhallen (Enghavevej),” both about 800 meters from Lokomotivværkstedet.

Make sure to register all staff working at the stands during the exhibition. You should register here: Registration
Remember to select Attendee type “Exhibitor”.

When registering, confirmation will be sent to the given email address. The confirmation email will include a link to click to get the admission ticket.

Don’t forget to bring the admission ticket, either on a smartphone or printed in paper, to have it registered at the entrance.

Please note: Only staff working at the stands during the exhibition need an exhibitor card, that cannot be handed over to a third party. Staff working only during the building and the dismantling of the stands do not need an exhibitor card.

You can purchase lunch bags from Lokomotivværkstedet, when they open their web shop during September 2025.

Exhibitors will receive an app for scanning potential clients. This serves as an additional aid to get contact information. Contact data will be exchanged when the exhibitor scans the visitor’s card in the app and signs online.

After the exhibition all leads can be sent via the app as excel files to the log in mail. The files will show data, notes, and the visitor’s signature.

Contact person at Lokomotivværkstedet is Mathias Hemmer Christensen.

He will help you if you have technical questions about the Locomotive Workshop, empty goods handling, ordering interior design, catering and other technical aspects of the stand.

Mathias Hemmer Christensen
mhc@lvcph.dk
3964 8586

Technical office
If you need help during build-up, please find the office in the foyer in order to get help with technical orders.

Maria Jarl
Sales & Relations Manager
mj@buildinggreen.eu
phone: +45 2249 0501

Henriette Engel
Sales & Relations Manager
he@buildinggreen.eu
phone +45 2211 7015

Building Green has a number of collaborations and activities with selected media aimed at the target group that we would also like to be visited by at the event.
These media ensure a continuous focus on Building Green in the form of advertisements and news on the web and in newsletters in the period leading up to the event, and are key players when it comes to reaching all corners of the industry.

Our media partners offer Building Green’s exhibitors to participate on their platforms and in the format that each trade media is strongest in reaching the target audience.
It is important to us that Building Green’s exhibitors do not feel “overrun” by advertising offers, and we therefore encourage our trade media to save on inquiries.

In addition, from the organizer’s side, we also want to keep exhibitors informed about who Building Green has collaborations/activities with. Participation in advertising on trade media platforms should give you the advantage of being placed in the correct context in relation to Building Green. Building Green.

Product Information
For visitors looking for a specific manufacturer/product/solution, Product Information is on hand to help. At the entrance to the exhibition area, Byggematerialer.dk is available for visitors as well as exhibitors to help with information about the exhibition. Therefore, it is important as an exhibitor to submit a form for the online catalog. In this way, your product is marketed to the fullest. Byggematerialer.dk will make sure to contact you and put the correct information on the exhibitor portal, which is active from September 29 to December 1, 2025.

In accordance with GDPR, Building Green now has the following guidelines for attendee registration for the event:

By registering with Building Green, you agree that Building Green will record and store the contact details entered in accordance with applicable legislation. At the entrance to Building Green, you will be given a name badge with a chip containing the contact information you entered when registering for Building Green.

This allows the registrant to share their contact details with exhibitors by scanning the name badge at each stand. By having their badge scanned, they are giving their consent for the exhibitor to contact them by email with marketing and information about their products after the Building Green event.

Consent can be withdrawn at any time and if you do not wish to receive marketing from the exhibitor, simply do not scan the name badge on the stand or contact the exhibitor directly afterwards.

1. 1. The participants are under obligation to use the hall, including their own stand, in accordance with the purpose of the event. Lokomotivværkstedet is entitled to dismiss or expel a participant failing to comply with this requirement.
   2. Construction and fair materials must be kept inside the stand area during the event – for the purpose of the event as a whole, the flow of the event, cleaning, escape routes, etc.
   3. Signage and advertising, both inside the hall and externally may only take place with the approval of Lokomotivværkstedet. This does not apply to on-stand advertising for the participant’s own company.
   4. If a participant wishes to change the hall’s fixed installations, Lokomotivværkstedet’s Technical Services Department must be notified of this in good time. Installations may only be altered by a certified installer approved by Lokomotivværkstedet. The installer is responsible for proper performance of the work and must report the finished work to the municipal services.
   5. The participants must not set up or use loudspeaker systems other than the existing system without the approval of the organizer and Lokomotivværkstedet. The individual participant is responsible for obtaining the necessary license from Koda & Gramex to play copyrighted music.
   6. Showing of films (in special film room) must only take place with the approval of the organizer and Lokomotivværkstedet. The film presenter must also acquire any permission from public authorities.
   7. The participants are obliged to comply with all authority requirements, including those of the fire service and the police.
   8. The participants are obliged to comply with the regulations of the Danish Working Environment Authority, details of which may be found in the Authority’s Executive Orders and Guidelines. See arbejdstilsynet.dk (in Danish) og in English.
   9. The number and width of emergency exits prescribed by the fire service in each case must be kept passable and hall doors, windows and lift entrances must be unobstructed.
   10. The hall floor must not be exposed to greater load than the structural maximum, and the use of heavy vehicles, including trucks with solid tires, is prohibited. Planks must be laid for use by flatbed trucks used in transporting heavy equipment and the like. Any damage resulting from such transport must be paid for by the participant.
   11. The use of nails and screws, etc. in floors, walls, ceilings, columns, stairs, etc. is not permitted – this also include all build up stand material. Repair of any damage inflicted on the hall must be paid for by the participant.
   12. Lokomotivværkstedet takes no responsibility for loss or damage, including fire and water damage, and damage to equipment, decorations, items on fair, etc. – irrespective of their ownership. Any injury or damage sustained by the participants or visitors is not the concern of Lokomotivværkstedet.
   13. These provisions shall not apply if the damage or injury is attributable to deliberate or gross negligence on the part of Lokomotivværkstedet’s management or staff.
   14. Complaints regarding supplies affected through Lokomotivværkstedet shall be made in writing before the event closes.
   15. Carpet tape other than TESA carpet tape no. 4964 must not be used. This tape can be ordered in Lokomotivværkstedet.
   16. To limit the risk of theft, we recommend that movables and valuables be packed up and removed from the stand when unmanned and when closed. Attention is drawn to the fact that Lokomotivværkstedet accepts no responsibility for exhibitors’ property. No facilities exist at Lokomotivværkstedet for storage of moneyboxes or cash.